This Data Policy sets forth our policy with respect to information, including personally identifiable information, that is collected from users of our site through cookies, pixel tags, and other similar technologies.

Consent

By using givebacktime.org, or allowing someone to use givebacktime.org on your behalf, you are consenting to the use of the technologies described below to collect personal and non-personal data and the storage of the same.

Types of technology we use to collect data

Cookies – A cookie is a way for givebacktime.org to store a piece of information about the user inside the user’s browser. The next time the user comes back to givebacktime.org, because the cookie was created, the site has permission to look at the data already provided by the user.

Pixel Tags (aka Clear GIFs or Web Beacons) – A pixel tag is a tiny, invisible tag or graphic that allows Give Back Time, Inc. to see if a user has clicked on or opened a particular link. It is a tool we place in emails and downloadable content to know whether the email or downloadable content has been accessed or has directed a user to our site.

How the technology can be managed

Cookies – Cookies may be single session cookie, which last only for one browser session, or persistent cookies, which continue within the users browser until they are affirmatively deleted. Users can manage how their browser stores and uses cookies within their browser’s option settings.

Pixel Tags (aka Clear GIFs or Web Beacons) – Pixel tags do not store information on a users computer, mobile device, or browser. They cannot be managed by the user, but also does not share personally identifiable information with Give Back Time, Inc.

Why we use this technology

This technology allows our site to recognize users when they login, showing the correct information and personalizations. The technology can also allow the site to remember a user’s username and password, making it easier for users to login.

It also allows us to analyze how users use our site. This may include things like measuring the time it takes our servers to respond to a request, testing a new feature, or recording statistics about how and when the site is used. This information is used in aggregate to make the site more effective for our users.

Who uses this technology

The technology described above is used in connection with givebacktime.org. Occasionally we may use third party service providers to provide the technology, such as Google Analytics or Facebook. As with any other information, we do not share or sell the data to third parties. For more information on how your information is protected, please see our Privacy Policy.

Other data we collect

When any user registers with givebacktime.org, they are asked to provide certain personally identifying data:

From Volunteers

Please note that only Give Back Time, Inc. administrators and non-profits with whom the volunteer has requested a connection will be able to see the following information.

• Full Legal Name : This information is required and will personally identify the user to givebacktime.org and to the non-profits that the user connects with for purposes of future identification and verification of hours served.
• Email Address : This information is required and permits Give Back Time, Inc. to contact the volunteer with updates to corporate information, with volunteer opportunities if the volunteer so requests, and to answer any questions the volunteer may ask. It also serves as a volunteer’s login to the site.
• Postal Code : This information is required and allows Give Back Time, Inc. to connect the volunteer with non-profits within their own community.
• Phone Number : This information is required and allows non-profit organizations with whom the volunteer is connected to contact them if there are pre-approval criteria, last minute event changes, etc.
• Birth Date : This information is required. Give Back Time, Inc. does not knowingly or intentionally collect information from minors under 13. Requiring a date of birth upon registration permits us to more easily ensure that such information is not being collected.
• Gender : This information is required. Although Give Back Time, Inc. has a strict nondiscrimination policy, there are rare times when a non-profit will require that a volunteer be of a specific gender, ie. a shelter for battered women.
• Interests : This information is not required. If provided, this information will assist Give Back Time, Inc. in presenting volunteer opportunities based on a volunteers particular passion.

From Non-profits

• Full Legal Entity Name : This information is required and aids Give Back Time, Inc. in verifying the non-profit; it will also benefit volunteers when searching for non-profits with which they would like to volunteer.
• DBA Name : This information is not required. If provided, it may assist volunteers in more easily finding non-profits with which they would like to volunteer.
• EIN : This information is required and allows Give Back Time, Inc. to verifying that the non-profit has been declared exempt within the meaning of Internal Revenue Code 501(c)(3).
• Full Registered Address : This information is required and will allow us to show your volunteer opportunities in appropriate searches, to add a mapping feature to profiles and opportunities, and to track what geographic areas organizations are coming from to ensure that each local community provides service opportunities to its residents.
• URL : This information is not required. If provided, a link will be given on the non-profits profile page, allowing volunteers to learn more about the organization.
• Mission Statement : This information is required and will describe, for the benefit of the volunteers, the tax-exempt purpose of the non-profit. This information should be the legal description of the organization.
• General Text : This information is not required, but allows the non-profit additional space to describe its volunteer needs.
• Causes Cloud : This information is required and allows the non-profit to identify the field in which it works through an easily identifiable descriptor and image.
• Profile Administrator’s Name : This information is required and will provide Give Back Time, Inc. and volunteers with a contact person within the non-profit.
• Profile Administrator’s Title : This information is required and provide Give Back Time, Inc. and volunteers with information as to who they are working with within the non-profit.
• Contact Phone Number : This information is required. Although Give Back Time, Inc. strives to provide all necessary information for each non-profit and opportunity, there may be times when a volunteer or Give Back Time, Inc. needs to directly or immediately contact the non-profit.
• Contact Email : This information is required and allows Give Back Time, Inc. to contact the non-profit with updates to corporate information and will permit volunteers to easily contact the non-profit with questions or to comply with any additional application requirements the non-profit may have. This will also act as the organization’s login.

Changes to this policy

From time to time, it may be necessary for us to make changes to this Data Policy. We reserve the right, in our sole discretion, to update or modify this Data Policy at any time. When changes are made, the policy will be immediately updated on our website with a note specifying the “last updated” date. If any significant change is made to this policy, we will notify users about the specific change via email. Significant changes to the policy will go into effect 30 days after notification is made. Your continued use of the site after updates are made constitutes acceptance of any changes.

Disputes

This agreement shall be governed in all respects by the laws of the Commonwealth of Massachusetts. In agreeing to this document, the user submits to the personal jurisdiction of the courts of the Commonwealth of Massachusetts for the purpose of resolving all claims or disputes.